SECTION IV PROCEDURE FOR SUBDIVISION APPROVAL
4.1 PRE-APPLICATION DISCUSSION
Subdivider and Staff : Prior to the subdivision of any land, the subdivider may discuss informally with the Planning Staff, the property proposed for subdivision with reference to existing regulations and procedures at this time it shall be determined by the staff whether it is a major or minor subdivision.
4.2 MINOR SUBDIVISIONS of land for which a plat is not required.
4.2.01 Subdivision Involving Five Lots or Less
Whenever a subdivision of a parcel of land shown as a unit on the last preceding tax roll (duplicate) is proposed along an existing public street, not involving the opening, widening or extension of any street or road, and involving no more than five (5) lots including the original tract, the said subdivision may be submitted to the Commission for approval without a plat. If the Commission, acting through its staff, is satisfied that such proposed subdivision is not contrary to applicable platting, subdividing or zoning regulations, it shall within seven (7) full working days after submission approve or deny such proposed subdivision. Thereafter when the Commission is presented a conveyance of a parcel of said subdivision, the same shall be stamped "Approved, No Plat Required, Carroll County Regional Planning Commission" and signed by Planning Director or by any other authorized representative.
4.2.02 Sale or Exchange of Parcels Between Adjoining Lot Owners
When the sale or exchange of parcels between adjoining lot owners does not create an additional building site or sites as defined b zoning or these regulations or reduce the original tract below the requirements of zoning or these regulations, then the owner may proceed as specified in (1) above.
Although a plat is not required in (1) and (2) above, a drawing, based on a survey showing location of property and giving such other pertinent information as may be necessary, shall he required.
The foregoing procedure for transfer without plat is covered by Section 711.131 O.R.C.
CHART OF PROCEDURE STEPS FOR A SUBDIVISION
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Action Initiated by Subdivider
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Action By Planning Commission
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Pre-Application Discussion with staff for familiarization with regulations
(Sec. 4.1)
Has a sketch plan prepared and submits it to the Commission
(Sec. 4.3.1)
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(1)
(3)
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P
r
e
-
A
p
p
l
i
c
a
t
I
o
n
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(2)
(4)
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Provides subdivider with information and help.
Reviews sketch plan and makes recommendations.
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Has a preliminary plat prepared and files it with Commission
(Sec. 4.3.2)
Has detail improvement plans prepared and approved
(Sec. 4.3.7)
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(5)
(8)
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P
r
e
l
i
m
a
r
y
P
l
a
t
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(6)
(7)
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Staff reviews preliminary plat and make recommendations
(Sec. 4.3.3)
Acts on preliminary plat and notifies subdivider
(Sec.4.3.4 & 5)
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Has final plat prepared and files it with Commission
(Sec. 4.3.7)
Records final plat
(4.3.12)
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(9)
(13)
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F
i
n
a
l
P
l
a
t
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(10)
(11)
(12)
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Staff reviews final plat and makes recommendations
(Sec. 4.3.8)
Acts on final plat and notifies subdivider
(Sec. 4.3.9 & 10)
Board of Commissioners approves plat
(Sec. 4.3.11)
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4.3 MAJOR SUBDIVISIONS Involving More Than Five Lots --PROCESSING STEPS
Pre-Application Sketch Plan
1) Subdivider : Provides pencil sketch preferably to scale showing the tentative layout of the proposed subdivision. Information to be shown on the sketch plan is given in Section 8.1.
The overall feasibility of the subdivision can be determined by consultation of the subdivider and planning staff by making use of the pencil sketch, tax maps, U.S.G.S. Topographic Maps, highway maps, soils maps, comprehensive plans, thoroughfare plan, zoning maps, and any other information available without doing field surveying. This enables the subdivider to avoid excessive expenses on a subdivision at the very beginning.
Preliminary Plat
2) Subdivider : If the pre-application discussion of a major subdivision is favorable, the subdivider shall file in the Commission office, at least fifteen (15) working days before the next scheduled Commission meeting, a written application along with the appropriate fee and 10 copies of a Preliminary Plat covering the entire parcel under consideration, together with plans and other supplemental material as specified in Section 8.2.
3) Staff Procedures
A) Review the application and Preliminary Plat for conformity to Subdivision Regulations, Comprehensive County Plans, Major Thoroughfare Plan, Zoning, if any, and other applicable laws
B) Negotiate with subdivider on changes deemed advisable.
C) Circulate copies of the plat to other governmental agencies having jurisdiction, (See Appendix for distribution) asking for comments to be returned within ten (10) working days.
D) Place summary of staff review on the agenda for the next Commission meeting for official action.
4) Commission : Acts on Preliminary Plat - Gives approval, approval with modifications, or disapproval within thirty (30) days of the date of the meeting.
5) Staff : Notes the action of the Commission on two (2) copies of the Preliminary Plat and attaches any conditions determined, one (1) copy is retained by the Commission and the other is returned to the Subdivider along with written notice of the Commission's action.
(See Section 8.2 for information which is to be supplied on the Preliminary Plat.)
Detail Design Period
6) Subdivider
A) Employs a surveyor to survey the subdivision boundary and prepare the Final Plat (See Section 8.5).
B) Employs an engineer to prepare detail construction plans for all proposed improvements (See Section 8.2 & 8.4).
C) Submits prints of the construction drawings to the Commission office, County Engineer, and/or County Health Department for review and works with these offices to make any changes necessary.
D) Obtains approval of the construction drawings from the County Engineer and/or County Health Department by having the responsible official sign the original tracings of the plans.
E) Provides a guarantee1, satisfactory to the Board of County Commissioners, which insures the construction to completion of all improvements or has already constructed the improvements according to these regulations, has a final construction inspection of them performed by the County Engineer and/or County Health Department and approval by them certified to the Board of Commissioners. 1(See Section 7.3)
F) Provides sufficient assurance of maintenance as set forth in Section 7.7.03 of these regulations.
Final Plat
7) Subdivider : Files in the Commission office ten (10) copies of the Final Plat which:
A) Is filed at least fifteen (15) working days before the next regularly scheduled Commission meeting;
B) Is accompanied by a written application and the appropriate fee;
C) Conforms to the approved Preliminary Plat but may incorporate changes which were necessitated or resulted from the design of the improvements and which were cleared with the Commission staff and conforms to Section 8.5 of these regulations;
D) May constitute only that portion of the approved Preliminary Plat which the subdivider intends to record and develop at the time;
E) Is filed within twelve (12) months of the date of approval of the Preliminary Plat unless an extension was asked for by the subdivider and granted by the Commission;
F) Is accompanied by seven (7) copies of the approved detail construction drawings covering all proposed improvements.
8) Staff Procedures
A) Review Final Plat for conformance with the approved Preliminary Plat, these regulations, Comprehensive Plans of the County, Major Thoroughfare Plan, Zoning, and other applicable regulations.
B) Negotiate with subdivider on changes deemed necessary;
C) Distribute copies of the plat to other governmental agencies having jurisdiction (See Appendix) and ask for comments to be returned within ten (10) working days;
D) Place summary of staff review on the agenda for the next Commission meeting for official action.